FREE TEMPLATE · TEAM & PAYROLL

Free staff timesheet template

A timesheet does two jobs. It's what you pay people from, and it's the only honest way to know whether the work you're selling is actually profitable — an hour on one job can be worth twice what it's worth on another.

This template records one line per day: the job or site, the start and finish times, the break, the hours and a note. Add the week's total, overtime, mileage, holiday and expenses at the bottom, and have both the employee and the manager sign it.

Writing down which job the hours went against is the habit worth building. Once you can see it, you can price the next one properly.

Knowing the hours is half of it — the job profit calculator turns them into a real margin per job, and the van running cost calculator works out what the driving between them is costing you.

Employee and period

Employee name:
Role:
Week beginning:
Approved by:

Hours worked

One line per day. Note which job or site the hours went against — that is what tells you whether the work was actually profitable.

Date	Job / site	Start	Finish	Break (mins)	Hours	Notes

Summary

Total hours worked:
Overtime hours:
Mileage (miles):
Holiday taken (days):
Expenses claimed (£):

Sign-off

Employee signature:
Manager signature:
Date:

Keep signed timesheets for at least two years — they are what you rely on if hours are ever disputed, and what supports your payroll records.

FlowSync does this automatically — start your 14-day free trial.

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Not sure how to price the work you're quoting? Use the cleaning price calculator or the day rate calculator first, then quote from the number it gives you.