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FREE TEMPLATE · ON THE JOB

Free job sheet template

Two things go wrong on jobs without a written record. The customer remembers agreeing to something different, and nobody can remember why the materials came to more than the quote. A job sheet filled in on the day settles both, and it's the single cheapest piece of protection a small trade or cleaning business has.

This template records what you found on arrival, what you did, what you used and how long it took, any extra work the customer agreed to while you were there — which is where most disputed invoices come from — and the next visit due.

The customer sign-off line at the bottom is the part that matters. Get it signed before you pack up, while you're still in front of them and the work is fresh in both your minds.

Chasing payment on a job you've just recorded? The late payment interest calculator works out what you can add to an overdue invoice, and the job profit calculator tells you whether it was worth doing in the first place.

Job details

Job number:
Date:
Customer name:
Job address:
Contact number:
Job description:
Quoted price (£):
Scheduled start:
Scheduled finish:
Assigned to:

Conditions on arrival

Any damage or issue noted before starting:
Access arrangements:
Photos taken before starting (Y/N):

Work carried out

Description of work carried outMaterials usedTime (hours)

Materials and parts used

ItemQuantityCost (£)

Completion

Work completed (yes / no / partly):
If partly, what remains:
Extra work agreed with customer (£):
Photos taken on completion (Y/N):
Next service or visit due:

Customer sign-off

I confirm the work described above has been carried out and I have had the opportunity to inspect it. Signing does not affect my statutory rights.

Customer name:
Customer signature:
Date:

Notes for the office

Follow-up needed:
Invoice notes:
Anything the next visit should know:

The sign-off line is the part that matters. A job sheet signed by the customer on the day is worth more than any amount of remembering afterwards.

FlowSync does this automatically — start your 14-day free trial.

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📧 Want it as an editable document?

Enter your email and we'll send you the template with guidance on filling it in, plus how FlowSync automates the same paperwork.

More free templates

Not sure how to price the work you're quoting? Use the cleaning price calculator or the day rate calculator first, then quote from the number it gives you.

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